Last updated on September 8th, 2024 at 04:46 am

In the fast-paced world of professional communication, expressing acknowledgment in a courteous and varied manner can enhance your interpersonal skills. Instead of relying on the same phrase repeatedly, diversifying your language adds a touch of sophistication to your emails.

Here are 20 polite ways to convey that you’ve received and understood the information, each accompanied by a scenario example:

List of Polite Ways to Say “Well Noted” in an EmailUnderstood.Acknowledged.Received.Noted with thanks.Appreciate the update.I’ve taken note.Grateful for the information.Got it, thanks.Your message is clear.I’m aware, thank you.I’ve registered that.Thank you for informing me.I’ve made a note of it.I acknowledge your message.Thanks for the heads up.I’ve taken note of your comments.I appreciate your update.I’m mindful of your input.Your information is well received.Thank you for bringing this to my attention.1. Duly Noted

Scenario:

Subject: Project Update Dear David,

I appreciate your detailed update on the fbdown. Duly noted. I’ll review the provided documents and get back to you with any necessary feedback.

Best regards, Charles

Additional note:

“Duly noted” adds a touch of formality and shows acknowledgment with respect.

2. Understood

Scenario:

Subject: Meeting Reschedule Hi Charles,

Thank you for informing me about the rescheduled meeting. Understood. I’ll adjust my calendar accordingly and make sure to attend the revised time.

Best, David

Additional note:

“Understood” is concise and direct, suitable for clear and straightforward messages.

3. I Understand

Scenario:

Subject: Training Session Feedback Dear David,

I’ve reviewed your feedback regarding the recent training session. I understand your concerns and will work on addressing them in our future sessions.

Sincerely, Charles

Additional note:

“I understand” emphasizes empathy and assures the sender that their message has been received with consideration.

4. I Have Taken Note of This

Scenario:

Subject: Budget Proposal Hi Charles,

Thank you for sharing your thoughts on the budget proposal. I have taken note of this. I’ll incorporate your suggestions in the final draft.

Best regards, David

Additional note:

This phrase implies a deliberate effort to remember and consider the information provided.

5. I See What You’re Saying

Scenario:

Subject: Client Concerns Dear David,

I’ve read through your email detailing the client’s concerns. I see what you’re saying. Let’s schedule a meeting to discuss potential solutions.

Best, Charles

Additional note:

“I see what you’re saying” conveys understanding and opens the door for further discussion.

6. Noted

Scenario:

Subject: Team Meeting Minutes Hi Charles,

The minutes from our team meeting have been shared. Noted. I’ll review them and follow up if I have any questions.

Best, David

Additional note:

“Noted” is a succinct and neutral way to acknowledge receipt without any unnecessary elaboration.

7. Your Email is Appreciated

Scenario:

Subject: Proposal Submission Dear David,

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Thank you for submitting the proposal on time. Your email is appreciated. I’ll thoroughly review the document and provide feedback shortly.

Best regards, Charles

Additional note:

Expressing appreciation adds a positive tone to your acknowledgment.

8. I Will Remember

Scenario:

Subject: Project Timeline Adjustment Hi Charles,

I’ve reviewed your email regarding the adjustment in the project timeline. I will remember to communicate this change to the team during our next meeting.

Best, David

Additional note:

“I will remember” indicates a commitment to retain and act upon the information provided.

9. I Will Bear That in Mind

Scenario:

Subject: Vendor Selection Dear David,

Thanks for sharing your preferences regarding the vendor selection process. I will bear that in mind as we move forward with the decision-making.

Sincerely, Charles

Additional note:

This phrase emphasizes consideration and suggests that the information will be taken into account in future decisions.

10. Give Me a Few Days to Learn More

Scenario:

Subject: Research Request Hi Charles,

I received your email requesting additional information for the upcoming presentation. Give me a few days to learn more. I’ll delve into the details and provide a comprehensive update by Friday.

Best, David

Additional note:

This phrase not only acknowledges the request but also sets clear expectations on when to expect a response.

Read More: Professional Ways to Say “Please Feel Free”

11. Acknowledged

Scenario:

Subject: Task Assignment Dear David,

I’ve received the task assignment for the upcoming project. Acknowledged. I’ll start working on it immediately and keep you updated on my progress.

Best regards, Charles

Additional note:

“Acknowledged” is a formal and concise way to confirm receipt and understanding.

12. Received

Scenario:

Subject: Event Invitation Hi Charles,

I wanted to confirm that I received the invitation to the networking event. I’ll mark my attendance and look forward to connecting with industry professionals.

Best, David

Additional note:

Using “Received” is suitable for confirming the receipt of invitations or similar communications.

13. Noted With Thanks

Scenario:

Subject: Feedback on Presentation Dear David,

Thank you for sharing your feedback on my recent presentation. Noted with thanks. I’ll make the necessary adjustments for the next session.

Sincerely, Charles

Additional note:

Combining acknowledgment with gratitude adds a courteous touch to your response.

14. Appreciate the Update

Scenario:

Subject: Project Status Hi Charles,

I appreciate the comprehensive update on the project status. Appreciate the update. I’ll review the information and provide any required input by the end of the day.

Best regards, David

Additional note:

Expressing gratitude reinforces positive communication and collaboration.

15. Got It, Thanks

Scenario:

Subject: Meeting Agenda Dear David,

I’ve received the agenda for our upcoming meeting. Got it, thanks. I’ll come prepared with my input and suggestions.

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Best, Charles

Additional note:

“Got it, thanks” is a casual yet polite way to acknowledge information in a friendly tone.

16. Your Message is Clear

Scenario:

Subject: Policy Update Hi Charles,

Thank you for informing us about the recent policy update. Your message is clear. We’ll ensure compliance with the revised guidelines.

Best, David

Additional note:

Confirming that the message is clear indicates understanding and readiness to act accordingly.

17. I’m Aware, Thank You

Scenario:

Subject: Team Building Activity Dear David,

I’ve received your email regarding the upcoming team building activity. I’m aware, thank you. I’ll coordinate with the team to ensure everyone’s participation.

Sincerely, Charles

Additional note:

“I’m aware, thank you” conveys acknowledgment while expressing gratitude.

18. I’ve Registered That

Scenario:

Subject: Client Meeting Recap Hi Charles,

I appreciate your detailed recap of our client meeting. I’ve registered that. I’ll follow up with the client on the action items we discussed.

Best, David

Additional note:

“I’ve registered that” suggests active processing and understanding of the information.

19. I Acknowledge Your Message

Scenario:

Subject: Quarterly Report Submission Dear David,

Thank you for submitting the quarterly report on time. I acknowledge your message. I’ll review the report and share my feedback soon.

Best regards, Charles

Additional note:

Using “I acknowledge your message” adds a formal touch to your acknowledgment.

20. Thanks for the Heads Up

Scenario:

Subject: Schedule Adjustment Hi Charles,

Thanks for the heads up regarding the change in our weekly meeting schedule. Thanks for the heads up. I’ll make sure to update my calendar accordingly.

Best, David

Additional note:

This informal yet polite phrase is suitable for situations where a quick acknowledgment is needed.

Pros and Cons of Different Phrases for AcknowledgmentPros:Variety: Using different phrases adds variety to your communication, preventing repetition.Politeness: Polite expressions create a positive impression and foster good relationships.Clarity: Each phrase has its own nuance, allowing you to tailor your acknowledgment to the context.Cons:Overuse: Using too many different phrases may come off as forced or insincere.Misinterpretation: Some phrases may be interpreted differently by various individuals, so consider your audience.

In conclusion, incorporating a diverse range of polite phrases into your email communication enhances professionalism and reflects your attentiveness to the information shared. Choose phrases based on the context and your relationship with the recipient, ensuring your acknowledgment aligns with the tone of the message.

Dariel Campbell

Dariel Campbell is currently an English instructor at a university. She has experience in teaching and assessing English tests including TOEFL, IELTS, BULATS, FCE, CAE, and PTEG. With over a decade of teaching expertise, Dariel Campbell utilizes his knowledge to develop English lessons for her audience on English Overview.